School Office Accountant – Sample Job Description: Roles, Duties, and Skills
This sample job description outlines the typical duties, responsibilities, and qualifications for an Administrative Assistant role. Job seekers can use it as a reference when tailoring their resumes, preparing for interviews, or applying to similar positions.
Introduction:
We are seeking a qualified and detail-oriented professional with a degree in finance, accounting, or a related field to join our team as a School Accountant. This role offers a unique opportunity to apply accounting expertise within a non-profit educational setting. Reporting directly to the Chief Operating Director, the accountant will be responsible for payroll processing, financial reporting, grant management, and oversight of accounts payable and receivable.
The ideal candidate will also prepare journal entries, reconcile ledgers and bank accounts, support the annual audit, and ensure compliance with federal, state, and local tax requirements. Additional duties include managing employee benefits such as insurance and retirement contributions, preparing financial statements, and providing accurate reports to directors and school committees. This position requires a balance of technical accounting ability and the interpersonal skills needed to work effectively with school staff, administrators, and external auditors.
School Accountant Job Titles:
- School Accountant
- School Accountant (Part-Time)
- Financial Accountant
- Administration & Accountant
- Accountant
- School Treasurer
- Treasurer
School Accountant Job Summary:
We are seeking a qualified and detail-oriented professional with a degree in finance, accounting, or a related field to join our team as a School Accountant. This role offers a unique opportunity to apply accounting expertise within a non-profit educational setting. Reporting directly to the Chief Operating Director, the accountant will be responsible for payroll processing, financial reporting, grant management, and oversight of accounts payable and receivable.
The ideal candidate will also prepare journal entries, reconcile ledgers and bank accounts, support the annual audit, and ensure compliance with federal, state, and local tax requirements. Additional duties include managing employee benefits such as insurance and retirement contributions, preparing financial statements, and providing accurate reports to directors and school committees. This position requires a balance of technical accounting ability and the interpersonal skills needed to work effectively with school staff, administrators, and external auditors.
School Accountant Responsibilities and Duties:
- Preparing the school’s annual budget and updating when needed
- Assisting in producing annual audit and liaising with all parties involved
- Preparing income and expenditure report according to DFE financial regulations and preparing account for the submission
- Producing monthly report to the director, headteacher, and finance committee
- Maintaining and overseeing all bank account including school debit card, completing monthly reconciliation and reporting banking errors to line manager
- Ensuring school financing policy is reviewed and the school meets all financial requirement
- Assisting in preparing accurate VAT accounting and payment so that VAT reclaim return is submitted
- Responsible handling cash including collections and disbursements, banking and security, fundraising and school trips
School Accountant Skills and Qualification:
- Bachelor degree in accounting with experience working with grand funding proposals, awards, accounting, and reporting
- Must possess a minimum of 2 years of experience in a non-profit organization
- Extensive knowledge about GAAP and able to apply accounting principles and government reporting regulations
- Punctual, reliable and must have strong communication skill
- Knowledge about MS Office, QuickBooks, and excel
- Able to work in a team and produce quality output under tight deadlines
- Strong verbal and oral communication skills
- Self-motivated and strong analytical skills
- Attention to detail, prioritization skill and time management
- Quick learner with a positive attitude
- Database experience and strong expertise in financial concepts, practices, and procedures
- Commitment to the charter school movement and the mission and vision of the league
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